HJF is seeking a Research Project Administrator II to support the National Center for Disaster Medicine and Public Health (NCDMPH) located at the Rockledge Office in Bethesda, MD. HJF provides scientific, technical and programmatic support services to NCDMPH. US citizenship is required.
Reporting to the Deputy Director for Research, the Research Administrator II performs a wide range of administrative and project management duties in support of research operations to maximize the effective use of research resources. Specific tasks include scheduling and administrative coordination of research products, including literature reviews, peer-reviewed manuscripts, white papers, presentations, and webinars. Performs administrative functions such as answering and scheduling calls, voicemails, calendars, and travel scheduling for the research team. Supports research project administrative compliance with human research protections (Institutional Review Board) and other federal regulatory issues. The position assists with creating presentations (PowerPoint and other media) and written reports to convey and summarize complicated, detailed information.
The Fiscal Year 2020 National Defense Authorization Act (FY20 NDAA) authorized the Secretary of Defense to conduct an NDMS Pilot Program (Pilot). The Pilot was reauthorized in the FY21 NDAA; it will be carried out over five years, in three phases, at five sites. The Pilot will address the potential national security threat of limited capacity to care for casualties returning from an overseas wartime contingency. In order to prepare for Pilot implementation, a study (Phase I) called the Military-Civilian NDMS Interoperability Study (MCNIS) was initiated. MCNIS is designed to identify the issues, needs, and best practices of the NDMS. The study findings will be used to develop an implementation plan with actionable recommendations for the Pilot. The Pilot (Phase II) will commence on 30 Sept 2021. Phase III of the Pilot will consist of reporting the results of the Pilot and planning for Pilot expansion. This position supports the Pilot at the National Center for Disaster Medicine and Public Health.
The National Center for Disaster Medicine and Public Health was established under the Homeland Security Presidential Directive 21 (HSPD 21) in October 2007 to be “…an academic center of excellence in disaster medicine and public health….” The mission of the National Center is to improve the Nation’s disaster health readiness through education and science. National Center is a unique organization with five Federal agency founding partners: Department of Health and Human Services (HHS), Department of Defense (DoD), Department of Homeland Security (DHS), Department of Transportation (DOT), and Department of Veterans Affairs (VA). The National Center’s existence as a Federal organization, but located within an academic institution, the Uniformed Services University of the Health Sciences (USU), positions it as a bridge between these spheres. The unique structure and position makes the National Center especially suited to meet its critical readiness mission.
- Perform a wide range of administrative duties and project management duties in support of research operations to maximize the effective use of research resources including scheduling and administrative coordination of research products, including literature reviews, peer-reviewed manuscripts, white papers, presentations, and webinars. (70%)
- Performs administrative functions such as answering and scheduling calls, voicemails, calendars, and travel scheduling for the research team. (10%)
- Supports research project administrative compliance with human research protections (Institutional Review Board) and other federal regulatory issues. (10%)
- Assists with creating presentations (PowerPoint and other media) and written reports to convey and summarize complicated, detailed information. (10%)
- May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.
Required Knowledge, Skills and Abilities:
- Adaptability: Demonstrate flexibility and versatility in high-pace work environments and ever-changing work environments; Proven administrative skills, ability to assess department needs and translate into action. Proven experience supporting and anticipating needs of high-level, fast paced executives. Must be able to work in team environment and have strong goal orientation and project management capabilities.
- Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance the NDMS Pilot’s effectiveness; Ability to work both completely independently and in a team environment.
- Problem-Solving: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
- Organization & Planning: Set priorities; develop a work schedule, monitor progress towards goals, and track details, data, information, and activities; Excellent presentation, consulting, group process skill and project management skills, necessary.
- Communicate Effectively: Speak, listen, and write in a clear, thorough, and timely manner; A strong client/customer orientation is required. Interpersonal skills to include the ability to work with high-level, fast paced executives. Very strong written communication skills, to include creating, editing, and merging documents to support concise, clear, and cogent messaging. Proficiency in MS Office applications.
Minimum Education: Bachelor’s degree is required.
Minimum Experience/ Training Requirements: 3-5 years of relevant work experience required.
Work Environment: Set in an office work environment.
Background/Security: U.S. citizenship required; eligible to obtain and maintain a Tier III Investigation/ Secret Clearance.
Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.
Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.