Under direct supervision, performs varied standard and advanced secretarial duties and provides administrative support to the department and faculty members.
Essential DutiesEssential Duties and Responsibilities:
• Provide student and faculty support during the didactic year and orientation; the clinical year; graduation; transition period; and admissions as per programmatic guidelines.
• Provide confidential, administrative support. Maintain calendar, and make the conference, travel, and lodging arrangements. Schedule meetings, arrange logistics and prepare materials. Attend meetings and take minutes.
• Coordinate the preparation, development, and production of major documents, such as proposals, manuscripts, and accreditation reviews. Coordinate efforts or contributions of multiple staff and/or faculty.
• Oversee all clerical and administrative support functions. Compose and produce business correspondence, reports, and related materials. Collect and organize data and determine appropriate formats for displaying results. Execute special projects, monitor deadlines, and initiate follow-up.
• Ensure confidentiality and control access to sensitive information. Maintain confidential files ensuring quick retrieval.
• Serve as an internal resource to faculty, administrators, and others. Respond to inquiries and requests for information requiring knowledge of departmental and University policies and procedures.
• Oversee and facilitate human resources administration procedures and documentation for the College. Coordinate recruitment planning and searches.
• Act as primary contact with telecommunications, information systems, vendors, travel services, and facilities as needed.
• Assist with department budget preparation and monitor budget expenditures.
• Order and maintain office supplies.
• Represents the office as appropriate in its relationships with the University, community, government agencies, professional societies, and similar groups; establishes and maintains rapport with respective clinical affiliations.
• Provide administrative support for SON student orientation activities.
• Regionally accredited associate’s degree required; and/or equivalent of combined education and experience in the related field. Bachelor’s degree is preferred.
• 3 – 5 years experience with developing/modifying, or supporting a University program is preferred.
• Experience with software technology, strong technical aptitude, and Microsoft outlook proficiency is required.
• Exceptional organizational and time management skills
• Ability to analyze and solve problems.
• Ability to communicate effectively, both verbally and in writing.
• Ability to create, compose and edit written materials.
• Ability to gather data, compile information, and prepare reports.
• Ability to make administrative/procedural decisions and judgments.
• Ability to supervise and train clerical staff.
• PC proficient with working knowledge of PowerPoint, Access, and Word.
• Database management skills.
• Records maintenance skills.
• Detail oriented.
• Skills in organizing resources and establishing priorities
Preferred Qualifications: N/A
• Ability to work effectively with a diverse community.
Category: Full Time
Number of Vacancies: 1
EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability, or covered veteran status.
Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws.
Open Date: 04/23/2021