The Center for Regenerative Medicine (CReM) of Boston University and Boston Medical Center is seeking an Administrative Assistant to work in a medium-sized, research/teaching department on the Boston University Medical Campus. We are looking for someone who is enthusiastic and will enjoy working in a department that is driven by its research mission and expansive vision. The tentative start date for this role is May 1st, 2024.
Specific tasks will include:
- Serve as the executive assistant to the Director of the Center.
- Perform daily administrative duties as required by faculty and delegated by the Administrative Director.
- Coordinate guest speaker visits, including booking accommodations and creating guest itineraries.
- Coordinate and conduct group meetings and events for the Center.
- Distribute Center-wide communications and monthly newsletters.
- Maintain the Center’s website and social media accounts.
- Order supplies and ensure the general maintenance of the facility.
- Submit reimbursements and reconcile Center transactions.
- Process invoices and payments for high-value equipment and lab services.
- Manage the front desk, welcoming visitors, guests, interviewees, and collaborators.
- Conduct onboarding for students, faculty, and staff, including initial administrative training and e-onboarding.
Qualifications:
- Bachelor’s degree.
- Strong organizational skills and meticulous attention to detail.
- Excellent interpersonal and communication skills for effective collaboration with diverse stakeholders.
- Ability to work both independently and as part of a team.
- Proficiency in data entry and management tools.
- Prior experience in a similar role is advantageous but not mandatory.
Please forward application materials to Gabrielle Cockerham at gabbyac(at)bu.edu